2024 Convention FAQ
Q: What does the Full Convention On Campus Ticket Price include?
A: On Campus registration includes housing for two nights, use of the Rock Springs grounds from Friday, October 4, starting at 4:00pm to Sunday at 2:00pm, and meals for the duration of the event. Full Convention ticket holders will also get links to recordings of the presenters after the convention.
Q: Please explain Leadership Lodge Housing vs. Private Rooms for Individuals and Couples.
Leadership Lodge features a large shared living area with furniture and suites, each containing a queen bed and a single bed (a bunk, but we are not asking anyone to sleep on the top level) on the main floor and two single beds in the loft. We will assign three people to each suite. Two will share the suite space on the main floor and one will sleep in the loft. Each suite has two showers, a toilet, sinks, desk space, and lounge furniture. Bedding is included in our retreat package. You may wish to bring your own quilt or a favorite pillow if it helps you sleep better, but the essentials will be there.
NOTE: As of 9/1/2024, all private rooms are filled.
Private Rooms are located in cottages. The cottage rooms are smaller than Leadership Lodge accomodations and a bit more rustic, thus the slightly lower price. Each room has two bunkbeds, shelves and hangers for clothing, and a bathroom with a shower. Bedding will be provided for one lower bunk for individuals and for both lower bunks for couples.
See the photos below.
A: On Campus registration includes housing for two nights, use of the Rock Springs grounds from Friday, October 4, starting at 4:00pm to Sunday at 2:00pm, and meals for the duration of the event. Full Convention ticket holders will also get links to recordings of the presenters after the convention.
Q: Please explain Leadership Lodge Housing vs. Private Rooms for Individuals and Couples.
Leadership Lodge features a large shared living area with furniture and suites, each containing a queen bed and a single bed (a bunk, but we are not asking anyone to sleep on the top level) on the main floor and two single beds in the loft. We will assign three people to each suite. Two will share the suite space on the main floor and one will sleep in the loft. Each suite has two showers, a toilet, sinks, desk space, and lounge furniture. Bedding is included in our retreat package. You may wish to bring your own quilt or a favorite pillow if it helps you sleep better, but the essentials will be there.
NOTE: As of 9/1/2024, all private rooms are filled.
Private Rooms are located in cottages. The cottage rooms are smaller than Leadership Lodge accomodations and a bit more rustic, thus the slightly lower price. Each room has two bunkbeds, shelves and hangers for clothing, and a bathroom with a shower. Bedding will be provided for one lower bunk for individuals and for both lower bunks for couples.
See the photos below.
LEADERSHIP LODGE
PRIVATE ROOM COTTAGES
Q: Can we choose our own roommates in Leadership Lodge?
A: There will be space on the registration form to designate preferred roommates, but we will not guarantee those arrangements. It will be helpful if you have a conversation about those arrangements prior to registering.
A: There will be space on the registration form to designate preferred roommates, but we will not guarantee those arrangements. It will be helpful if you have a conversation about those arrangements prior to registering.
Q: Can RSR accommodate my food allergies or alternate meal request?
A: Yes, requests to accommodate food allergies, medical needs, religious restrictions, or attendees who prefer common lifestyle dishes will be met. Prior to the retreat weekend, you will receive a link to submit special food requests and instructions. Meals not requiring special consideration are served buffet-style in the dining hall with breakfast at 8:00am, lunch at 12:00pm, and dinner at 6:00pm.
A: Yes, requests to accommodate food allergies, medical needs, religious restrictions, or attendees who prefer common lifestyle dishes will be met. Prior to the retreat weekend, you will receive a link to submit special food requests and instructions. Meals not requiring special consideration are served buffet-style in the dining hall with breakfast at 8:00am, lunch at 12:00pm, and dinner at 6:00pm.
Q: What about snacks and between meal options?
A: Kansas Authors Club will provide some snacks and refreshments throughout the event. You are welcome to bring your own snacks and it is recommended if you feel you will need snacks between mealtimes. There will be the ability to make coffee and refill water bottles in the lodge.
A: Kansas Authors Club will provide some snacks and refreshments throughout the event. You are welcome to bring your own snacks and it is recommended if you feel you will need snacks between mealtimes. There will be the ability to make coffee and refill water bottles in the lodge.
Q: How much walking will be required?
A: There are both walking and driving routes on campus. You can spend all or none of the entire weekend on foot, depending on your desires and abilities.
Details for Drivers:
There is plenty of parking at the lodge and at the cabins, and there is also a large parking space near the dining hall. We encourage those who wish to drive to carpool in groups to avoid congestion. There is also space for a few vehicles to park (or drop off) at the building where we will be hosting activities. The distance between the dining hall and the activities hall is quite short and we expect most will be able to walk it, but we can reserve space for vehicles for those who need it.
Details for Walkers:
From the lodge to the hall where we will be hosting most of our events is a distance of approximately 2.5 to 3 city blocks. There are paved and gravel paths to our destinations. The dining hall is up a short hill from the event center, a bit more of a jaunt, but there is plenty of parking and folks are welcome to drive from the lodge to the dining hall if they prefer.
A: There are both walking and driving routes on campus. You can spend all or none of the entire weekend on foot, depending on your desires and abilities.
Details for Drivers:
There is plenty of parking at the lodge and at the cabins, and there is also a large parking space near the dining hall. We encourage those who wish to drive to carpool in groups to avoid congestion. There is also space for a few vehicles to park (or drop off) at the building where we will be hosting activities. The distance between the dining hall and the activities hall is quite short and we expect most will be able to walk it, but we can reserve space for vehicles for those who need it.
Details for Walkers:
From the lodge to the hall where we will be hosting most of our events is a distance of approximately 2.5 to 3 city blocks. There are paved and gravel paths to our destinations. The dining hall is up a short hill from the event center, a bit more of a jaunt, but there is plenty of parking and folks are welcome to drive from the lodge to the dining hall if they prefer.
- Distance from Leadership Lodge to Williams Dining Hall—.3 miles / approximate 7 minute walk
- Distance from Leadership Lodge to event hall—.2 miles / approximate 4 minute walk
- Distance from event hall to dining hall—.2 miles / approximate 5 minute walk (up a bit of a hill)
- The cabins are a bit closer to the dining hall and event hall than Leadership Lodge.
Q: I am looking forward to the convnetion. What should I bring?
A: Here is a sample packing list:
Clothing: good walking shoes & socks, clothes to accommodate your preferred activities (yoga, walking, hikes, lounging) and layers for indoor/outdoor activities. All sessions, including meals, will be casual attire. Don’t forget to bring a bath towel!
Extras: a refillable water bottle, an insulated travel mug if you want to keep coffee readily available, an extra quilt for sleeping, a picnic blanket for writing time on the lawn if you are into that sort of thing. Easy-to-carry camping chairs, cushions, and yoga mats are welcome. Don’t forget a hat, sunscreen, and bug spray. Our musical attendees should feel free to bring portable, campfire friendly musical instruments such as harmonicas, bongos, or recorders/flutes.
Writing materials: Laptops and tablets are welcome, as are pens, pencils and sharpeners, pads, notebooks or journals. Come prepared to follow your bliss.
A: Here is a sample packing list:
Clothing: good walking shoes & socks, clothes to accommodate your preferred activities (yoga, walking, hikes, lounging) and layers for indoor/outdoor activities. All sessions, including meals, will be casual attire. Don’t forget to bring a bath towel!
Extras: a refillable water bottle, an insulated travel mug if you want to keep coffee readily available, an extra quilt for sleeping, a picnic blanket for writing time on the lawn if you are into that sort of thing. Easy-to-carry camping chairs, cushions, and yoga mats are welcome. Don’t forget a hat, sunscreen, and bug spray. Our musical attendees should feel free to bring portable, campfire friendly musical instruments such as harmonicas, bongos, or recorders/flutes.
Writing materials: Laptops and tablets are welcome, as are pens, pencils and sharpeners, pads, notebooks or journals. Come prepared to follow your bliss.
NOTE: The use of tobacco products, e-cigarettes, and illegal drugs is strictly prohibited on RSR grounds.
No firearms or other weapons allowed.
No firearms or other weapons allowed.